Disaster Response Workshop

A couple months ago I attended a disaster response workshop for cultural institutions, particularly libraries and museums, sponsored by the U of I’s Graduate School of Library and Information Science. Though I’ve been introduced to disaster response before, it was nice to get a more formal background. The workshop lasted three hours but the speaker gave us many links so we can learn more online.The first part of the workshop was a lecture where we learned about how to prepare for a disaster and then deal with the disaster as it is occurring. The second part of the workshop was a tabletop exercise where we split into groups and discussed how we would deal with a particular scenario.

Here are some takeaways from the workshop:

  • Before the disaster
    • Mitigation
      • keep a log of places that disasters have occurred: when and why.
      • work with the facilities department to maintain good practices
      • identify potential threats
    • Preparedness: Top 10 Things to Do Before a Disaster Strikes:
      1. Prepare a disaster/emergency plan that covers people and collections
      2. Survey your building for risks
      3. Have a communication plan (i.e. phone tree, email)
      4. Prepare a first response action list that includes your emergency response team
      5. Organize emergency contact information for all staff (including volunteers and interns)
      6. Establish salvage priorities
      7. Create collections disaster supply kits
      8. Understand your insurance coverage and funding options
      9. Establish collaborative relationships (like at other institutions)
      10. Train staff in response and recovery
    • For  more information, you can find a disaster preparation and prevention checklist here.
  • During the disaster
    • Life safety — make sure all humans are safe!
    • Incident stabilization
    • Property preservation (i.e. collections salvage)
    • Recovery
      • Returning facilities and services to normal
      • Conduct an assessment
      • Stabilize the environment
        • stop water at source
        • lower temperature and humidity
        • mop up or pump out standing water
        • maintain security
      • Emotional response
        • be kind
        • take breaks
        • be aware of changes in behavior
        • talk it out — debrief after an event

One of the interesting things in this workshop was to listen to other peoples’ experiences with disasters. When I worked at the Spurlock Museum, a small cultural heritage  museum at the U of I, I found a huge pest infestation in a large cabinet of baskets. We immediately started bagging all the baskets in the area and had to do a thorough investigation of where the pests came from and how long they had been feasting. If you have a disaster story, please share!

For more information about this workshop, please visit this link! If you have more online disaster resources you would like to share, please post a comment below.

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